Browse help docs
Coordinating the programme
The whole-school view: what is mapped, what is missing, what is standardised, and what a visiting team would find. Ordered by exception, because a coordinator's time is the scarce thing.
For IB coordinators and programme coordinators · reviewed 23 August 2026
The 1 points where someone must decide
Everything else can be worked on in any order. These cannot move without a person.
- DesignationA staff account → A named coordinator or supervisor
Work the command centre, not the modules
/teacher/coordinator


Mrs. Johnson
Teacher
Command centre
Read-only: it tells you where to go
2 mappings awaiting approval
MYP Sciences
3 objectives assessed once
MYP Sciences
Reports · 41 in draft
None published
The command centre surfaces exceptions across the programme rather than presenting every module for inspection. It is deliberately read-only: it tells you where to go, and the work happens where the records live.
Read the gaps honestly
/teacher/gaps


Mrs. Johnson
Teacher
Gaps
Counted from approved mappings only
Unmapped objectives
6 across the programme
Over-used elements
Key concept “change” on 9 units
Units with no evidence
2
An empty gap report on a new programme means nothing to compare, not no gaps.
Unmapped objectives, under-assessed ones, elements over-used across the school, units with no evidence. Each is counted from approved mappings, so a school that has not finished mapping sees an empty gap report rather than a clean one.
An empty gap report on a new programme means the detector has nothing to compare, not that there are no gaps.
Check standardisation is really happening
/teacher/standardisation


Mrs. Johnson
Teacher
Standardisation health
No variance is the suspicious result
Sciences · Task 3
Variance 2 · consensus recorded
I&S · Task 1
Three teachers, identical levels
Perfect agreement usually means judgements were not entered independently.
Sessions with no variance are worth more attention than sessions with a lot. Perfect agreement between three teachers usually means judgements were not entered independently.
Keep evidence current for the visit
/teacher/accreditation · /teacher/evidence


Mrs. Johnson
Teacher
Accreditation readiness
A report you run, not a folder you build
Practices met
7 of 12
No evidence attached
3
Evidence attached through the year costs nothing extra; evidence assembled in the fortnight before a visit has a signature a visiting team recognises. The readiness view is a report you run, not a folder you build.
Name who may approve what
/teacher/ib-roles


Mrs. Johnson
Teacher
IB roles
Designations, separate from account roles
A. Iyer
MYP coordinator
Head of School
Leadership · view-only
R. Mehta
Supervisor · 4 students
Leadership sees everything and approves nothing — that separation is deliberate.
Coordinator and supervisor designations are assigned here, separately from the account role somebody signs in with. Leadership is deliberately view-only — it sees everything and approves nothing, because oversight should not require the ability to change a judgement.
Gate · Designation
A staff account → A named coordinator or supervisor
Designations govern the approvals that genuinely need them — interdisciplinary units and DP draft feedback. Most other approvals are open to teaching staff, so agree internally who does them rather than assuming the software decides.
Who can approve what
Designations are assigned in IB roles and are separate from the account role somebody signs in with.
| Designation | Sees | Approves |
|---|---|---|
| IB coordinator | The whole school | Interdisciplinary units; other approvals open to teaching staff |
| Programme coordinator | Their programme | Interdisciplinary units and DP feedback in their programme |
| Leadership | The whole school | Nothing — view-only by design |
If something looks empty
The gap detector reports nothing
It compares against approved mappings. With none approved there is nothing to find a gap in.
Coverage is lower than you expect
Check for mappings still sitting as proposed. AI and imported mappings wait for a person; ones a teacher created are approved as made.
Leadership cannot approve something
Intended. That designation grants a whole-school view and no approval powers.
Still stuck?
Bring the unit you are working on. Thirty minutes with someone who has taught the programme.